Location when collecting (GPS)
With Team (paid Business plan; not included in the free trial), LoanAdmin can save where each payment was collected when a collector records it. This guide explains exactly what is saved, when, who sees it and how to turn it on or off.
Who it applies to
Only to members with the Collector role inside a company on the Business plan, and only if that collector has Location when collecting (GPS) turned on. It's set per collector: it's on by default when you invite them, and the owner or an Admin can turn it off or back on in their profile (Team › tap the collector › Location when collecting (GPS)), in the app or on the web.
Payments you record in your own account, or with another role, never save a location.
What is saved
Latitude, longitude, accuracy (in meters) and time, inside the payment. Nothing else: no route, no speed, no location history.
When it's taken
- A single reading at the moment the collector confirms a payment.
- Never in the background, never continuous tracking, never when the app opens.
- The reading waits about 5 seconds at most. If there's no permission, the phone's GPS is off, there's no signal or time runs out, the payment is still recorded, marked No location.
Consent first
The first time the collector is about to confirm a payment (on each phone), the app shows the Location when collecting screen, which explains what is saved, when, who sees it and why. It has two buttons:
- Allow location: the phone then asks for its system location permission.
- Not now: the payment is recorded without location and the app doesn't ask again when collecting.
It's optional. The decision is saved on that phone. If you allowed location and want to remove it (or blocked it and want to allow it), change LoanAdmin's Location permission in the phone settings (iPhone: Settings › LoanAdmin › Location; Android: Settings › Apps › LoanAdmin › Permissions › Location; names may vary by model). The owner or an Admin can also turn location on or off for each collector in Team.
Who sees it
- The company owner and Admins: in Functions › Today's collections (map and log) on the phone, and on the web in Team › Map & route tab (Collectors map page).
- The collector: their own collections in Functions › My route (and on the web, Team › My route).
Nobody else. Agents and viewers don't have access.
How long it's kept
The location is deleted from the payment after 90 days. The payment still exists; only the location is removed, and the map shows it as an expired location.